Institutional Governance

Compliance & Regulatory Frameworks

Full legal and compliance documentation – transparent, current, and ready for review.

Buxino Consulting (Pty) Ltd • Reg: 2021/965486/07 • Level 1 B-BBEE • February 2026

01. PAIA Manual (Section 51)

Compiled in accordance with Section 51 of the Promotion of Access to Information Act (Act 2 of 2000), this manual provides clear guidance on requesting access to records held by Buxino Consulting (Pty) Ltd.

Information Officer

Bakang Matjila

Founder & Managing Director / Information Officer

legal@buxino.co.za

Pretoria, South Africa

Categories of Records Held

Statutory and company registration documents
Financial statements, tax records, and accounting ledgers
Client contracts, proposals, strategic deliverables and blueprints
Intellectual property (frameworks, models, brand concepts)
SETA learner agreements and compliance records
Marketing, branding, and internal policy documents

Request Procedure

To request access:

Complete PAIA Form C (available at justice.gov.za)
Provide sufficient detail to identify the requested record
Submit to the Information Officer via email
Pay any applicable request and access fees

Last updated: February 2026 • Version 1.0

02. POPIA Compliance Framework

Buxino Consulting (Pty) Ltd processes personal information in full compliance with the Protection of Personal Information Act (POPIA – Act 4 of 2013).

Commitment Statement

We collect, process and protect personal information lawfully, transparently and securely.

We act as responsible party when determining purpose and means, and as operator when processing on behalf of clients.

Lawful Bases for Processing

Consent (where required)
Performance of a contract (consulting, events, gifting)
Legitimate interest (strategic delivery and client relationship management)
Legal obligation (SETA reporting, B-BBEE verification, tax compliance)

Security Measures

AES-256 encryption for data at rest
Role-based access controls and audit logs
Regular security awareness training
Incident response and breach notification procedure

Last updated: February 2026 • Version 1.0

03. Website & Service Terms of Use

By accessing buxino.co.za or engaging Buxino Consulting services, you accept these Terms of Use.

Intellectual Property Rights

All content — including strategy frameworks, financial models, branded concepts, proprietary methodologies, and deliverables — is the exclusive intellectual property of Buxino Consulting (Pty) Ltd.

No reproduction, distribution, adaptation or commercial use is permitted without prior written consent.

Services Disclaimer

All strategic advice, projections and recommendations are provided in good faith based on information supplied. Final commercial decisions and outcomes remain the client’s responsibility.

Governing Law

These terms are governed exclusively by the laws of the Republic of South Africa.

Last updated: February 2026 • Version 1.0

04. Corporate Email Disclaimer

Official Communication & Email Disclaimer

This email and any attachments are confidential and may contain legally privileged information. They are intended solely for the named recipient(s). If you are not the intended recipient, you are notified that any disclosure, copying, distribution or reliance on the contents is strictly prohibited and may be unlawful. Please notify the sender immediately by return email and permanently delete this message and any attachments.

05. Quality Policy & ISO 9001 Alignment

Buxino Consulting is committed to delivering strategic and executional excellence aligned with ISO 9001 principles — client focus, process approach, continual improvement and evidence-based decision making.

Every client engagement is measured against defined quality objectives
Structured feedback loops are mandatory at project close
Internal processes are documented, audited quarterly, and improved continuously
Professional development is embedded for team members and SETA learners
Client satisfaction and measurable value creation remain the ultimate benchmarks

Last updated: February 2026 • Version 1.0

06. Anti-Bribery & Corruption Policy

Buxino Consulting (Pty) Ltd maintains a zero-tolerance policy towards bribery and corruption in all business dealings, in line with the Prevention and Combating of Corrupt Activities Act (Act 12 of 2004).

Key Commitments

No employee, agent or partner may offer, give, request or accept bribes
All gifts and hospitality must be declared and recorded
Due diligence is conducted on third parties (suppliers, partners)
Training on anti-corruption is mandatory for all staff
Whistleblowing mechanism is available and protected

Last updated: February 2026 • Version 1.0

07. Conflict of Interest Policy

Buxino Consulting (Pty) Ltd requires all employees, directors and agents to identify, declare and manage conflicts of interest to ensure impartiality and integrity.

Declaration Process

All potential conflicts (financial, personal, relational) must be declared in writing
Annual conflict declaration form required from all staff
Recusal from decision-making where conflict exists
Register of declarations maintained by Information Officer

Last updated: February 2026 • Version 1.0

08. Health & Safety Policy

Buxino Consulting (Pty) Ltd is committed to providing a safe working environment for all employees, learners and visitors, in compliance with the Occupational Health and Safety Act (Act 85 of 1993).

Key Measures

Risk assessments conducted for office, travel and event activities
PPE provided and required where applicable (e.g. learner workshops)
Vehicle safety checks for VW Caddy (maintenance, insurance)
Emergency procedures and first-aid trained staff
Incident reporting and review process in place

Last updated: February 2026 • Version 1.0